Board Meeting - 6/14/2016
MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT
The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, June 14, 2016. The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.
CALL TO ORDER: President Pharris called the meeting to order at 8:30 a.m.
ROLL CALL:
BOARD OF DIRECTORS MEMBERS PRESENT:
C.L. “Larry” Pharris, Jr. President
Frank Bryant Vice President
Jerry Haight Board Member
Richard A. Freschi Board Member
BOARD OF DIRECTORS MEMBERS ABSENT:
STAFF PRESENT:
Jerry Vilander General Manager
Ann Michel Director, Finance & Administration
Dave Noyes Contract Chief Executive Officer
Laura Heflin Administrative Assistant
GUESTS PRESENT:
Katie Pringle Curt Pringle & Associates
Brad Reese Villa Park Resident
Bill Nelson CSDA President
Woody Rickerl Prior District Board Member
Greg Mills Villa Park Resident
Diana Fascinelli Villa Park Council Woman
Karen Johnson Water Resources Planning
PUBLIC COMMENT
Council Woman Fascinelli enquired as to why the recent bills didn’t include the graphs depicting the prior year’s consumption versus the current year. Director Haight stated that he wished this item had been brought to the Board and all Directors concurred. Director Haight remarked that all changes to the bills should be brought to the full Board of Directors.
Director Freschi remarked that he was glad to see Woody Rickerl back at the meeting.
2015 WHOLESALE URBAN WATER MANAGEMENT PLAN
Karen Johnson presented the 2015 Wholesale Urban Water Management Plan. Highlighted items included requirements, changes for the 2015 Urban Water Management Plan, and outline and key tasks. The Board of Directors thanked Karen for her informative presentation. President Pharris remarked that the introduction of chloramines at the treatment plant are complete. President Pharris opened the public hearing and asked for public testimony. The hearing was the closed. Following discussion, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Pharris, Freschi, Rickerl, and Haight voting to adopt Resolution No. 2016-06-02 as presented.
BOARD MINUTES
Consideration of Serrano Water District Board Meeting minutes of May 17, 2016. Director Bryant moved that the minutes of the May 17, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.
Consideration of SWD Recreation, Inc. Meeting minutes of May 17, 2016. Director Bryant moved that the minutes of the May 17, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.
GENERAL MANAGER REPORT
General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of May. Director Haight requested that the General Manager report now incorporate a summary of each Committee meeting held during the prior month. General Manager Vilander added that he will also include the agenda from these meetings. Director Haight asked General Manager Vilander to look at EOCWD’s work assignment sheet which is included in their Board packet and report back with his thoughts at the next meeting. Director Haight remarked about the recent article that was in the Orange County Register regarding rates for the various water districts. Director Freschi remarked that he didn’t feel that extra money should be spent on mailings that may be included as inserts in the bills. The Board explained that this was done in an effort to draw attention to the subject matter presented.
STATUS OF DROUGHT RESPONSE AND WATER SUPPLY
General Manager Vilander reported that the District had a 33% reduction in water consumption as compared to 2013.
FINANCIAL REPORT
Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $466,060.72. Ann Michel, Director of Finance and Administration, remarked that she would like to move funds over to LAIF and that Cal Trust is a potential investment opportunity. President Pharris replied that he would like the Finance Committee to meet to discuss this item and report back to the Board of Directors. Additionally, he requested that the Finance Committee meet on a regular basis.
Following presentation of the SWD Recreation, Inc. financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $63,263.63.
WATER REPORT
Ann Michel, Director of Finance and Administration, presented the water report. It was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.
CSDA
Following presentation by CSDA President Bill Nelson on the benefits of CSDA membership, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve membership in CSDA in the amount of $6,089 (with a 20% discount).
2016/17 ANNUAL BUDGET
Following discussion, it was moved (Director Bryant), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to adopt the 2016/17 annual budget as presented with Director Haight requesting a mid-year budget review.
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE AND MWDOC FOR USE OF ALERTOC
Following discussion, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the Memorandum of Understanding between the County of Orange and MWDOC for use of AlertOC as presented.
RESOLUTION NO. 2016-06-01 COMMENDING DAVID H. NOYES FOR HIS PAST SERVICE ON BEHALF OF THE DISTRICT AND HIS RETIREMENT FROM SWD RECREATION, INC.
Following presentation by President Pharris, it was moved (Director Haight), seconded (Director Bryant), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to adopt Resolution No. 2016-06-01 as presented. Dave Noyes thanked the Board of Directors for the opportunity and said that he was very appreciative.
CORRESPONDENCE
Correspondence was reviewed as agendized.
DIRECTOR COMMENTS AND REPORTS
None.
ATTORNEY’S REPORT
None.
It was announced that there wasn’t a need for closed session.
RECESS TO CLOSED SESSION
Conference with real property negotiators (Government Code Section 54956.8)
Property: Approximately 20 acres adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA 92676.
Agency Negotiator: Jerry Vilander
Negotiating Parties: County of Orange
Under Negotiation: Price and terms
ADJOURNMENT
The meeting was formally adjourned at 10:35 a.m. The next regularly scheduled meeting will be held on Tuesday, July 12, 2016 @ 8:30 a.m. at the District office.
Laura Heflin, Administrative Assistant