MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, March 13, 2018.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

CALL TO ORDER:  President Bryant called the meeting to order at 8:35 a.m.

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Frank Bryant                           President

Greg Mills                               Vice President

Jerry Haight                            Board Member

Brad Reese                              Board Member

BOARD OF DIRECTORS MEMBERS ABSENT:

C.L. “Larry” Pharris, Jr.           Board Member

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Laura Heflin                            Administrative Assistant

Jeremy Jungreis                       Legal Counsel

GUESTS PRESENT:

Katie Pringle                           Curt Pringle & Associates

Diana Fascenelli                      Villa Park City Council Woman

PUBLIC COMMENT

Director Haight remarked about the mountain lion that has been spotted in the neighborhood.

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of February 13, 2018.  Director Reese moved that the minutes of the February 13, 2018 meeting be approved as amended, Director Haight seconded the motion, and the motion was carried with Directors Bryant, Mills, Reese, and Haight voting yes.

Consideration of Serrano Water District Board Meeting minutes of February 15, 2018.  Director Reese moved that the minutes of the February 15, 2018 meeting be approved as submitted, Director Haight seconded the motion, and the motion was carried with Directors Bryant, Mills, Reese, and Haight voting yes.

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of March.  Highlighted items included discussion relating to the status of products to control quagga mussels and algae and security committee updates.  General Manager Vilander reported that he is currently looking at alternatives to control quagga mussels.  General Manager Vilander will look into the possibility of using tablets instead of laptops to view the security system.  The Crowne Castle contract will be brought back to the next Board meeting for review.  General Manager Vilander will enquire about carriers currently on the tower.  Director Mills remarked that he would like to see the lake level in acre feet as well as gallons per day for treatment plant flows.  Director Mills reported that the Business Manager position will require an individual with a strong accounting background as well as advanced excel skills.  GASB requirements should also be added to the job description.  Director Mills thanked Attorney Jungreis for his informative ethics presentation.

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Mills), seconded (Director Haight), and carried with Directors Bryant, Haight, Reese and Mills voting yes to approve the disbursements in the amount of $244,322.28. 

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  It was moved (Director Mills), seconded (Director Haight), and carried with Directors Bryant, Mills, Haight and Reese voting yes to receive and file the water report.  

NOMINATION PROCESS FOR OC LAFCO REGULAR AND ALTERNATE SPECIAL DISTRICT MEMBER SEATS

Following discussion led by General Manager Vilander, it was moved (Director Reese), seconded (Director         Mills), and carried with Directors Bryant, Mills, Haight, and Reese voting yes to appoint Director Bryant for the OC LAFCO regular special district member seat. 

Following discussion led by General Manager Vilander, it was moved (Director Haight), seconded (Director         Mills), and carried with Directors Bryant, Mills, Haight, and Reese voting yes to appoint Director Pharris for the OC LAFCO alternate special district member seat. 

CAPITAL IMRPOVEMENT PROJECTS

General Manager Vilander presented the list of potential capital improvement projects that was developed in conjunction with the Construction Committee.  It was decided that General Manager Vilander will develop ballpark numbers for the capital improvement project list for the next Board meeting.

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) UPGRADE

Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director         Haight), and carried with Directors Bryant, Mills, Haight, and Reese voting yes to authorize the General Manager to issue a purchase order in the amount of $48,058 to Conceptual Designs.

JOINT POWERS INSURANCE AUTHORITY (JPIA) REPRESENTATIVE FOR SERRANO WATER DISTRICT

Following discussion led by General Manager Vilander, it was moved (Director Haight), seconded (Director         Bryant), and carried with Directors Bryant, Mills, Haight, and Reese voting yes to appoint Director Mills as the District’s JPIA representative and General Manager Vilander at the alternate.

CORRESPONDENCE

Correspondence was reviewed as agendized.

DIRECTOR COMMENTS AND REPORTS

None.

ATTORNEY’S REPORT

None.

It was announced at 9:30 a.m. that the Board of Directors would be entering into closed session.

RECESS TO CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9, one case.

The meeting was reconvened into open session at 10:45 a.m., and it was announced that there was no reportable action.

ADJOURNMENT

The meeting was formally adjourned at 9:30 a.m. The next regularly scheduled meeting will be held on Tuesday, April 10, 2018 @ 8:30 a.m. at the District office.                

Laura Heflin, Administrative Assistant